Overview
School fees are charged to students on the student register, with or without a tuition.in account, by the section they sit in for the year. You set up the fee heads once, write a structure for each group of classes, and bill the year: every placed student gets their charges for the whole year at once.
This is separate from batch fees, which are instalments on a batch enrolment. A school usually uses school fees for tuition and annual charges, and the transport module for bus fees.
Fee heads
A fee head is a kind of charge on the bill, with how often it falls due. Heads are shared by every school; the amounts are set in each structure.
| How often | Charged |
|---|---|
| Once, at admission | Only to new admissions (admission fee, caution deposit) |
| Once a year | Once each year (annual charges, exam fee) |
| Every term | On each term's due date in the structure |
| Every month | On a chosen day of each month of the year |
Add the usual heads creates admission fee, caution deposit (refundable), annual charges, tuition fee (every term), exam fee and lab and computer fee. A head can be marked refundable, switched off, or deleted if nothing uses it.
Fee structures
On the Fee structures tab press New structure:
- Name it (Classes 1 to 5) and tick the classes it is for.
- If you run several schools, choose whether it is for every school (the group's) or one school.
- Type the amount for each head it charges. Term and monthly heads show what they come to in a year.
- For term heads, set the terms and their due dates: start from 4 quarters, 3 terms, 2 halves or once a year, then rename or move the dates. For monthly heads, choose the day of the month they fall due (1 to 28).
- Set a late fine and a sibling discount if you use them (below).
The foot of the form shows the total a year, and what a new admission pays with the one-time fees.
- A group structure applies at every school that has no structure of its own for those classes.
- A school's staff see the group's structures read-only. Make our own copy gives the school its own version to change.
- Copy from 2025-26 brings last year's structures into a new year; then revise the amounts.
- Deleting a structure leaves what it already billed on each student's fees.
Who pays by what lists every class that has a section, the structure its students pay by and whether it is the school's own or the group's. A class with no structure is flagged, because its students won't be billed.
Late fines and sibling discounts
Late fine, per structure:
- A fixed fine, so much a day, or a percentage of what's overdue.
- Grace days (up to 90) before the fine starts, and an optional cap.
- Fines are added when you press Apply late fines on the Dues tab. Pressing it again brings them up to date: new fines are added and day-rate fines are re-sized, never doubled.
Sibling discount: a percentage, or a fixed amount off each charge, on the heads you choose. Brothers and sisters are recognised by sharing a guardian phone number on the register. The eldest pays in full; each younger one gets the discount, shown as a concession on their charges.
Billing the year
At the foot of the Fee structures tab, Bill 2026-27 writes each placed student's charges for the year from the structure they pay by.
- Press See what it would bill. It shows how many students, how many charges, the total and the sibling discounts, with a list of every student.
- New admissions are also charged the one-time fees. A student counts as new when admitted in the year, or in the four months before it, with no class in an earlier year. Choose Not this time to leave one-time fees off this run.
- Warnings list anyone who won't be billed and why: in no section, or in a class with no structure.
- Press Bill and confirm the amount.
Billing is safe to run again: it only adds what is new, so run it after placing late joiners. Update unpaid charges re-prices charges after you change a structure. Charges something has been paid towards, or that carry a concession, are left alone, and charges no longer on any structure are counted so you can delete them by hand if they shouldn't be paid.
Dues and a student's fees
The Dues tab shows what has been collected, what is still to collect and what is overdue, then every student with a bar of paid against billed.
- Switch between All, Overdue, Due this week, Not billed and Settled; filter by class; search by name, admission number or phone.
- CSV downloads the list as it is filtered.
Tap a student to open their fees: the year's total, concessions, paid, still owed and overdue, and each charge with its due date and status (paid, part paid, overdue, due soon, upcoming). Brothers and sisters at the school are listed at the top. Add a one-off charge bills something outside the structure: a lost library book, a trip.
Payments, receipts and concessions
- Record payment on a charge takes the amount (all or part), how it was paid (cash, UPI, bank transfer or cheque) and a note such as the cheque number or UTR. A numbered receipt is made at once; tap it to print.
- Undo reverses a payment recorded by mistake at the desk. Online payments can't be undone here.
- Concession takes an amount or a percentage off one charge, with a name (Merit scholarship) and a reason that only staff see. It can be removed again.
- Remind sends a fee reminder to the student and any linked parent, for students with an account.
- A charge nothing has been paid towards can be deleted.
What families see
A student with a tuition.in account, and any parent linked to them, see their school fees on their fees page alongside any batch fees, and can pay a charge online by card or UPI. The receipt names the school. For a student without an account, payments are recorded at the office as above.
For the parent's income tax, a Section 80C fee certificate lists the tuition paid in a financial year.
Collection and bank accounts
The Collection tab totals what came in between two dates, with what is still owed and overdue, broken down by fee head, by school, by month and by how it was paid, and what is still owed by head.
Below it, only you see Each school's own bank account. Fees a school's families pay online are paid out to that school's account; with a Razorpay linked account they settle there directly. Each school shows what was paid online, what has been paid out, and what is waiting, with Request payout once there is ₹100 or more. We verify an account before its first payout. Cash and cheques never pass through us.
Questions
We changed the tuition fee after billing. Edit the structure, then press Update unpaid charges. Charges already paid towards keep their old amount.
A child joined in October. Place them in their section and bill again. Only their charges are added.
Who can collect fees? Team members with the Fees part set to Change. With View they can look up dues but not record anything. Every payment and concession is in the activity log under the name of whoever recorded it.