Exam hall: roll numbers, seating & hall tickets

Overview

An exam here is one sitting, such as a half-yearly, a pre-board or a scholarship test. It:

• covers one or more of your batches (a Class 10 exam might cover three sections at once);
• has one or more papers, each with a date and time;
• gives every student sitting it a roll number;
• seats them across your rooms, alternating batches so neighbours differ;
• produces printable hall tickets, a seating plan and OMR sheets;
• and, once marked, hands the scores to Test Results.

Open an exam and you get five tabs: Papers, Candidates & seating, Hall tickets, OMR marking and Details.

Exam hall or Test Results?

They are connected: marks from the exam hall end up in Test Results, so report cards pick them up as usual.

Creating an exam

1. Press New exam.
2. Give it a name students will recognise, for example Half-yearly exam, October 2026.
3. Optionally, a roll number prefix (up to 8 letters, digits, / or -), such as HY26-.
4. Optionally, the centre or venue, printed on every hall ticket.
5. Tick the batches sitting it. Each shows how many students it has.
6. Press Create exam.

Every active student in those batches gets a roll number at once. Students whose enrolment is still pending payment don't: they aren't in the batch yet. The exam starts with a sensible set of hall-ticket instructions, which you can change on the Details tab.

Roll numbers

A roll number is your prefix followed by four digits: HY26-0001, HY26-0002 and so on. They are handed out batch by batch, alphabetically by name within each batch. An exam can have up to 9,999 candidates.

A roll number never changes once issued. A student added later gets the next free number; nobody is renumbered, so a hall ticket already printed stays right. Changing the prefix on the Details tab rewrites every number with the same digits (HY26-0007 becomes HALF-0007).

The four digits are what a candidate fills in on an OMR sheet, which is why they are digits only and why the prefix is kept separate.

Papers and the timetable

1. On the Papers tab, press Add paper.
2. Enter the paper's name (Physics, Paper 1, English Language), its date, start and end time, and maximum marks if you want them shown.
3. Press Add paper. Papers list in date and time order.

The papers are the timetable printed on every hall ticket, so add them all before you release tickets. A paper marked by hand needs nothing more. A paper you want to mark with OMR sheets is set up from its OMR button; see OMR marking.

Rooms, before you seat

Seating uses the rooms you have set up on Operations, under Places. A room needs a capacity, the number of candidates it can seat for an exam, to be used. Rooms without one are ignored for seating. If you have branches, each room shows its branch.

Seating candidates

1. Open Candidates & seating.
2. Tick the rooms in the order they should fill. A number appears on each as you tick it. Each room fills to capacity before the next is used.
3. Leave Alternate batches seat by seat on to seat batches in turn: a student from Section A, then one from Section B, then A again. Neighbours are then usually from different batches, which is the usual way to discourage copying. Turn it off to seat strictly in roll-number order.
4. Press Seat N candidates. The table below shows every candidate's room and seat number.

If there aren't enough seats in the rooms you ticked, nothing changes and you are told exactly how many are short. Re-seat replaces the whole plan; Clear seating removes it.

Printing the seating plan

Once anyone is seated, Print seating plan opens a printable document with:

• A notice-board list: every roll number with its room and seat, in two columns, for the board outside the halls.
• One sheet per room: seat, roll number, name and batch, with empty columns for the answer-sheet number and the candidate's signature, and a present/absent tally and invigilator signature at the bottom. It doubles as the room's attendance sheet.

Hall tickets

Each hall ticket is half an A4 page, so two print on a sheet. It carries:

• your name, address and logo;
• the exam's name;
• the candidate's name, roll number, batch, room and seat, and the centre;
• their photo if their tuition.in account has one; otherwise a box to affix a passport-size photo;
• the timetable of papers;
• your instructions, numbered;
• lines for the candidate's signature and yours;
• a QR code for your staff at the door (see Checking tickets at the door).

On the Hall tickets tab, Print all hall tickets opens every candidate's ticket, ready to print. You can print these before releasing anything; students can't see them until you release.

The tab also checks that there are papers on the timetable and that everyone has a seat. A candidate without a seat gets a ticket that says the room and seat are to be announced.

Releasing to students and parents

1. On the Hall tickets tab, press Release to students and parents.
2. The page tells you how many students will be notified. Press Release.

Then:

• every student sitting the exam gets a notification with a link to their ticket;
• each student's linked parents get one too, pointing at that child's ticket;
• students also find the ticket at the top of their Results page, under Hall tickets.

You can't release an exam with no papers: a ticket without a timetable is no use. Releasing again after a withdrawal doesn't notify anyone twice. Withdraw hides the tickets from students and parents again straight away.

Checking tickets at the door

The QR code on each ticket opens that candidate's check page. Scan it with any phone camera while signed in to tuition.in with your institute's account. It shows:

• whether the ticket is valid (a green tick), or that the student has left the batch;
• their photo on file, name, roll number and batch;
• their room and seat in large type;
• today's paper for them, or the list of papers if none is today.

Anyone else who scans it, including the student, sees only "Not found", so the code gives nothing away. A photocopied or edited ticket still opens the real record, which your staff can compare against the paper in front of them.

Latecomers, leavers and changes

• A student joins a batch after you created the exam: press Refresh from batches on the Candidates tab. They get the next roll number. Seat again, or print their ticket on its own from the Ticket link on their row.
• A student leaves: Refresh removes them, unless an answer sheet has already been marked for them. A marked sheet is a record and is never dropped quietly; they stay listed, labelled left the batch.
• A batch is added or removed: change the batches on the Details tab. Candidates are added or removed to match, with the same rule for marked sheets.
• A paper moves: edit it on the Papers tab. Tickets always show the current timetable, but a ticket already printed doesn't change, so tell students.
• Deleting the exam removes its papers, roll numbers, seating and marked sheets. Tests already sent to Test Results stay there: they belong to Test Results from then on.

Marking

Two ways:

• By hand: create a test for each batch in Test Results and type the marks in, as for any class test.
• With OMR sheets: print sheets from the paper's OMR tab, photograph the filled ones, check the result and send the scores to Test Results in one step. See OMR marking.

Who sees what

Scores never reach students from the exam hall. They go to Test Results, where you release them as usual.

Questions

Can I print a single student's ticket?
Yes. A student can print their own from their Results page, and you can open any one candidate's ticket from the Ticket link on their row in Candidates & seating.

Can one exam include batches from different courses?
Yes. Any of your batches can sit the same exam.

Our centre seats two per bench. How do I show that?
Set the room's capacity to the total number of candidates it seats; seat numbers run 1, 2, 3 across the room. Alternating batches puts bench partners in different batches.

Can teachers run the exam hall?
Not yet. It is run from the tutor or institution account that owns the batches.