Overview
Every payment is its own record, whether it came in as cash at the desk or as a card payment at eleven at night. The instalment's paid amount is recomputed from those records rather than typed in, so the ledger and the receipts can never drift apart.
Paying online
- The student opens Payments and presses Pay on an instalment.
- The gateway opens for card, UPI, net banking or a wallet. Part payment is allowed where you allow it; the amount defaults to what is outstanding.
- On success the instalment updates and a receipt is issued straight away.
Receipts
Every settled payment gets a receipt at its own address, which prints on one page. Both you and the payer can open it. It carries the institute or tutor's name, the student, the batch, the instalment, the amount, how it was paid, and the date.
Cash and cheque payments you record by hand get a receipt too. That is the point — a parent who pays ₹8,000 in cash is exactly the parent who most wants something on paper.
Receipt numbering
Receipts are numbered per financial year and per issuer, in the Indian April–March year:
TUI/2026-27/00001, TUI/2026-27/00002, and so on.
- The counter is gapless — it is allocated inside the same transaction that records the payment, so two people paying at the same instant get two consecutive numbers rather than the same one.
- The series restarts at 00001 each April.
- Your numbers are yours. Another institute's receipts never share a series with yours.
Concessions and discounts
A scholarship, a sibling discount, a hardship waiver — record it as a concession on the instalment rather than editing the amount down.
- Press Add concession on the instalment.
- Give it a label ("Sibling discount") and an amount.
- The instalment now shows the original figure struck through and the payable figure beside it. Everything downstream — outstanding, overdue, the dues export — uses the payable figure.
A concession can be removed, which restores the full amount. The student sees the concession as a labelled chip on their own schedule — they should know they were given it.
If no gateway is configured
Online payment needs payment-gateway keys on the account. Without them the student's page does not show a broken Pay button: it says plainly that online payment is not available and to pay the institute directly. Recording cash, UPI, bank and cheque payments by hand works either way.